The Alternative Information & Development Centre (AIDC) is seeking a highly organised, efficient, and dependable Administrative Officer & Logistics Coordinator to manage logistics for a wide range of organisational activities, including conferences, workshops, festivals, marches, demonstrations, and meetings. The role also includes administrative responsibilities and personal assistant support to the AIDC Coordinator.
This position requires someone calm under pressure, able to juggle multiple tasks, and comfortable working in a fast-paced, politically engaged environment.
Roles and Responsibilities
Key Responsibilities
- Plan and coordinate logistics for events of all sizes
- Book and manage venues, accommodation, flights, transport, catering, and related services
- Liaise with service providers, hotels, airlines, and suppliers
- Provide on-the-ground logistical support during events
- Handle general office administration and coordination support
- Maintain accurate records of bookings, invoices, and logistics costs
- Maintain AIDC’s database
- Provide administrative and diary-management support to the AIDC Coordinator
- Work closely with programme staff and the finance team to ensure smooth operations
Qualifications and Requirements
Required Skills & Experience
- Proven experience in administration and logistics coordination
- Strong organisational, time-management, and problem-solving skills
- Ability to work well under pressure and meet tight deadlines
- Excellent communication and interpersonal skills
- High level of attention to detail and reliability
- Strong teamwork ethic
- Proficiency in email, word processing, and basic spreadsheets
Desirable
- Experience working in NGOs, trade unions, social movements, or civil society organisations
- Experience organising conferences, political events, or mass actions
- Willingness to work flexible hours, including occasional evenings and weekends
- Commitment to social justice and progressive values
Location: Cape Town (with travel as required)
Contract: Fixed-term Contract (1 February 2026 or as soon as possible to 31 December 2027)
Start Date: As soon as possible
How to Apply
Please submit:
- A short motivation letter
- A CV with at least two contactable references
Send applications to: feroza@aidc.org.za
Closing date: 22 January 2026
AIDC is committed to employment equity and encourages applications from women and members of historically disadvantaged communities.
